What is an electronic invoice?

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Electronic invoices are becoming increasingly popular. Why is this happening? Electronic invoices are easy to send. They are also delivered quickly to their recipients, which reduces the time it takes to pay for goods and services. It is no wonder that more and more companies are taking advantage of this solution. What if I receive an invoice by email? Does it have the same legal force as a paper invoice? You will find the most important information about electronic invoices in this article.

What is an electronic invoice? – index:
What if I receive an invoice by email?
Do electronic invoices need to be printed?
Do electronic invoices have the same legal force as paper invoices?
How to check if an electronic invoice is authentic?
How to avoid being fooled by a fraudulent invoice?
What if I receive an invoice by email?
If you’re a freelancer or run a small business, you’re not only selling your belarus whatsapp number database and services, but you’re also occasionally buying something for your business. When you shop in a brick-and-mortar store, you’ll receive a paper invoice. However, if you value your time, shopping online is a better option. In this case, you’ll often receive an electronic invoice.

What should you do if you receive such an invoice? The procedure is the same as for a paper invoice . You need to pay it within the deadline indicated by the issuer. If you use an accounting program or an invoicing application, check if they offer integration with your bank. If they do, upload the invoice to the system and request a transfer.

However, if you don’t use any accounting software, you’ll need to log into your bank account and enter all the details manually. What will you need to do? You’ll need to provide your e-invoice number, the issuer’s details, and the invoice amount. You can also specify what the invoice is for, but this isn’t necessary to make a proper transfer.

electronic invoice
Do electronic invoices need to be printed?
The days when everything needed to be printed are over. Electronic invoices don’t need to be printed. Why? Because you’ll always have access to them. They’ll be in your email. You don’t print all your emails, do you?

Electronic invoices have additional advantages. What are they? These invoices can be easily uploaded to accounting software or any other program where you save your expenses. Most accounting software solutions allow you to save invoices in a .pdf file and even upload invoice scans. You can do this with just a few clicks. This is a good way to keep track of your payment deadlines, since in such a program you can continuously monitor the obligations that need to be settled. Firmbee's free invoicing app offers all these possibilities.

Do electronic invoices have the same legal force as paper invoices?
When it comes to invoices, it doesn’t matter whether they are issued on paper or electronically. Both versions have the same legal force. Regardless of the type of invoice, you need to keep it for the period required by law. In the case of electronic invoices, it is much easier, as you do not need a special file for this.

If you use an invoicing app, you will have all your purchase invoices at your fingertips. This is a very convenient solution that will save you not only paper, toner, and document storage space, but also your time.

You don’t need to worry about whether your invoices are being kept long enough. A good invoicing app will tell you how long you need to keep invoices in your electronic archive to comply with tax regulations in your country.

How to check if an electronic invoice is authentic?
First, check if the invoice comes from the company you have previously worked with. If you have worked with them before, make sure it contains a bank account number that you have used for previous payments. If the bank account number is different, it may have been changed. This happens. However, before you transfer any money, make sure that the company that issued the invoice actually exists.

If you are unsure whether you should pay it, the best thing to do would be to contact the company that issued it. Perhaps, in the rush of your day-to-day life, you forgot about the order and now you are surprised by the invoice that needs to be paid. Check whether you really ordered the product or service. If you did, then do not ignore such a message. Why?

If you don't pay your bill on time, the seller may charge you late payment interest. You may also no longer be able to purchase from that supplier on a deferred payment basis. No wonder, no one likes customers who don't pay their bills.

So if you don't remember a specific purchase, be sure to call or email the seller in question to make sure there was no mistake.

How to avoid being fooled by a fraudulent invoice?
What if an invoice raises questions? It could be that someone wants to extort money from you. If you share your company details online, someone could use them to issue a fraudulent invoice and send it to your email. How can you avoid being scammed?

If the invoice comes from a company you have previously worked with, try to contact them and clarify things. You may have received it by mistake. This happens. When contacting the issuer of the invoice, it is best to use the information you find on the Internet. Why?

In the body of the email, the scammer may have listed your phone number as the company number. If you call that number, they may convince you that the invoice is correct and that you should pay it. On the other hand, if you call a number that you find yourself, you can be sure that you are calling the right place.

Sending fraudulent invoices is a crime. You can report such an incident to the police. Fortunately, such situations do not happen very often. Therefore, you do not need to worry about invoices that you receive electronically, however, we suggest that you remain vigilant.